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Rebuild a weekly timesheet from email, calendar and Slack with a Claude project

WorkedEvidence: Described by posterPosted Last checked

Erin Reid's Claude project drafts the weekly timesheet from email, calendar, Drive and Slack and asks about gaps instead of filling them.

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  2. Open Claude.
  3. Paste it into the message box.
  4. Replace anything in [CAPITAL LETTERS IN BRACKETS] with your own details.
  5. Send it, then read the answer before acting on it.
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Prompt

Recreated prompt

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What the prompt labels mean

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Reconstruct my work week from [DATES] using my sent emails, calendar meetings, edited Drive files and Slack threads. Skip time I've already entered. Group related items into blocks, estimate time with a confidence rating, assign each block a project and task based on my past entries, round combined time to the nearest quarter hour, and list any gaps for me to explain. Never invent work.

Try this in:

ChatGPT Gemini Grok Claude Used in source

This prompt has blanks to fill in, like [DATES]. We'll copy it instead of filling it in, so you can edit it before you send.

The source used Claude. These are general chat tools, so results may differ.

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Optional stronger version

Our rewrite with extra checks. The poster didn't test it.

Before you start, ask me 1–3 short questions about the details below and wait for my answers. Once I've answered, confirm the plan in one line and run the whole task start to finish.

Goal: A draft timesheet built from my actual activity that I only need to review.

Questions to ask me first:
- Which tools hold evidence of your work?
- How does your time system want entries formatted?
- What are your PTO and rounding rules?

Inputs (fill in or confirm):
- Sources: [EMAIL, CALENDAR, DRIVE, SLACK]
- Time already entered: [EXPORT]
- Projects and task codes: [LIST OR PAST ENTRIES]
- Rules: [ROUNDING, PTO]

Rules:
- Never invent work or pad hours.
- Count related email, doc and chat activity once.
- Leave personal activity out.
- Say which sources you couldn't search.

Checkpoint: Show the daily timeline before turning it into entries.

If you get stuck: If there's an unexplained gap in working hours, ask me instead of filling it.

Verify before you finish: Totals per day match the blocks, with no double-counting.

Output: Daily reconstructions, a ready-to-enter timesheet and a weekly summary.

Done when: My timesheet is approved and submitted on time.

AI tool

Claude

Outcome

Late timesheets were delaying accurate client billing at Erin Reid's advertising and marketing agency, so Reid built a Claude project that reconstructs the week from the tools Reid already uses. It first checks which time is already entered so nothing is posted twice, then searches sent emails, calendar meetings (using Gemini notes to confirm they happened and how long they ran), edited Google Drive files, Slack threads, work browsing and Claude sessions. It groups related items into one block, estimates time with a high, moderate or low confidence rating, assigns projects and tasks from past entries, rounds combined time to the quarter hour, flags unexplained gaps to ask about instead of filling them, and applies PTO rules. Reid corrects or confirms the entries before anything is submitted; the instructions forbid inventing work, padding hours or double-counting. Instead of trying to remember the week, Reid now reviews entries that already have project codes and descriptions, and it surfaces work Reid had forgotten.

Evidence: Described by posterThe person describes what happened in words, without screenshots or video.

Source

Posted
by Erin Reid (The Rundown community)
Last checked
Method:
How we verify

https://app.therundown.ai/community/posts/b1391dcc-e979-4716-a1cb-5d8934db99a1

Context: Posted to The Rundown community (date from the post's UTC timestamp). Entering and submitting time are separate commands that run only when the author says so. The post doesn't give time saved.

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